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Reg’l policy to improve survey plan issuance

To improve the processing and issuance of survey plans, Regional Director Benjamin T. Tumaliuan issued on Feb. 13, 2015 guidelines in the processing and issuance of survey plan.

Regional Memorandum Circular No. 2015-01 mandates that approval of survey authorities requires a clearance from the Provincial Environment and Natural Resources Officer (PENRO).

The regional policy had also established the new procedure in the processing and issuance of survey plan.

Before the issuance of the PENR Office clearance, the Records Officer of the CENR Office shall conduct preliminary assessment to verify the status of the lot applied for. The assessment shall be submitted to the PENR Office.

The PENR Officer shall refer the application for survey authority to the Inspection Team which shall be composed of one (1) Ecosystem Management Specialist, one (1) Forester and one (1) Geodetic Engineer.

After the conduct of the inspection, the Team shall submit report to the PENR Office within 48 hours. The Inspection Report shall include geo-tagged pictures of the corners of the subject lot to determine if it is within Alienable & Disposable (A&D) land, tenured/untenured agricultural area and foreshore area.

Based on the Inspection Report, the PENR Officer shall issue clearance to the CENR Officer for the approval of survey authority and execution of survey.

After the survey, the Geodetic Engineer (government or private) shall forward the survey return to the PENR Officer who will transmit the same to the Office of the Regional Director thru the Records Unit. No survey return shall be directly submitted to the Surveys and Mapping Division (SMD).

The Records Unit shall forward the Survey Return to the SMD for evaluation. If survey return is found in order, the SMD shall forward it to the Office of the Assistant Regional Director (ARD) for Technical Services for approval. In case of correction and/or deficiency, the SMD shall inform in writing the Geodetic Engineer through the Records Unit. The SMD shall not be allowed to hand-in the survey return directly to the Geodetic Engineer for correction.

The Office of the ARD for Technical Services shall forward the approved survey plan to the Records Unit for release.

The Circular directs the Records Unit of the Regional Office to post all survey plans (approved or for correction) for purposes of transparency. #

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